Legal Assistant (m|f|x)

As one of the leading law firms with 16 offices in Central Eastern Europe, we advise clients on all commercial law matters. Quality, flexibility, innovation and practical solutions for complex issues in the commercial sector are at the core of Schoenherr's philosophy. 

Responsibilities

We are currently looking for TWO new candidates, a junior and a senior legal assistant, to join our team and contribute to our dynamic legal operations.

For the senior-level role

• Professional leadership of the Legal Assistant team, including oversight of workflows and providing day-to-day professional support
• Coordination and approval of the Legal Assistant team's office presence, home office days, annual leave and overtime time-off arrangements
• Continuous improvement and optimisation of assistant-related workflows
• Scheduling and coordination of long-term or recurring administrative support processes
• Active participation in the daily operational work of the assistant team

Both positions involve a broad range of legal and administrative support responsibilities, including

• Supporting the work of attorneys and associates
• Preparing and formatting Word documents, Excel spreadsheets and PowerPoint presentations
• Preparing and filing submissions to courts and authorities
• Managing electronic company registration procedures: ordering administrative fees (duties, publication fees), compiling and submitting filings, monitoring and receiving court decisions
• Handling electronic administration with authorities and courts
• Preparing documentation related to client due diligence and verifying identification documents
• Managing the firm's Company Gateway (Cégkapu) and receiving official documents
• Operating the firm's internal systems, including file opening, archiving, recording billable work and document management
• Retrieving documents from official public registers
• Managing virtual data rooms, including uploading and downloading documents
• Formatting and editing documents and agreements
• Preparing legal correspondence based on attorneys' instructions
• Liaising with notaries, translation agencies, and occasionally courts and authorities
• Performing administrative back-office tasks (filing documents, saving electronically received files, maintaining various registers)
• Scanning, copying, printing and spiral binding
• Transcribing from dictation (including in foreign languages)
• Providing reception support and cover when required: handling calls, welcoming guests, managing incoming and outgoing mail, filing correspondence and registering invoices
• Handling occasional external administrative errands (e.g. translation office or notarial matters)
• Assisting with billing preparation when needed (retrieving and correcting performance reports)
• Performing tasks related to the prevention of money laundering, terrorist financing and proliferation financing

Requirements

• Proficiency in MS Office programs
• Fluent in English (at least B2 or higher)
• For the senior-level role, 3+ years of relevant professional experience

Nice to have

• Professional qualification
• For the junior-level role, previous professional experience is not required, but some relevant experience is considered an advantage

EMPLOYER DESCRIPTION

What we offer

• Highly competitive benefits package
• Excellent long-term career prospects
• Young, innovative team
• Modern, business-like working environment (working location: Budapest, XIII.) with the possibility of working from home

Become part of our team and help shape our success in the region.

How to apply

If you are interested in this opportunity, please submit your CV in both English and Hungarian, along with your salary expectations, to recruiting.hungary@schoenherr.eu